My Dear Supporters and Friends
Thank you for your always support & help
Please enjoy below the meeting notes from Monday.. Thank you
Many Thanks to th0se who managed to attend the Meeting yesterday, June 11 at Baruch College
Meeting Notes from our new volunteer Safia Latif( Doctor of Pharmacy Candidate 2014)
June 11th, 2012
Rwanda Flag-Raising/International Peace Day
When: Thursday September 20, 2012, 6:00-8:00 pm
Where: City Hall – Newark, NJ
To be done:
Visit City Hall and find/confirm the room/area that the event will be taking place and confirm:
Visuals – Screen if showing a film
Create a program for the day and include
Have back-up plan/speakers in case anyone is late or cancels
Select photographer to do Photo Exhibition that day
Subject/Title of each speakers’ speech.
Narrow down the amount of speakers as there is only about 1 hour and a half.
Flag-raising will take about thirty minutes
Email this program to speakers in advance
Send a polite reminder to speakers a fews days or a week before the event about being on time
How will we fund-raise at this event?
Put money baskets around the room and as people leave, ask them to put something in.
Have someone stand at the door to greet/say good bye to people as they leave
“Salt the baskets” – add a few $10 bills prior so that people are more inclined to donate.
After explaining organization and requesting donations, pass the basket around.
Can give DVD for donating a certain amount of money.
Maybe with at least a $20 donation ?
How will we get the funds for this event?
Total budget for the event → around $13,500 – 15,000
Bulk of expenses for entertainment group
Airfare for 3 (round trip) = about $ 10, 500
Hotel = about $2,000
Transportation/Food/etc = about $25,000
How can we get this money?
Target 25 main contributors and request about $5,000
Send out letters
Highlight them in the program or on the day of the event
Look for African Culture Studies departments at various universities and colleges in the tri-state area.
Contact the Embassy to see if there is a list of different Rwandan groups that we can get in contact with.
What still needs to be done:
Organize a meeting soon with everyone involved, to split up responsibilities and organize different committees
Find stage/project managers in charge of different aspects of the day.
Re-write letter using last year’s template to send out to everyone to inform them about the event and request their support financially.
*Send these as soon as possible*
Look for different entertainment booking agencies that could help to find gigs for the entertainment group coming from Rwanda
Need to get in contact with people who can organize their visas/working permit
Get in contact with the Ambassador to the UN and US for Rwanda as soon as possible
Inform them about the event and request their support
Get in contact with the Rwanda Director of Cultural Affairs
May be able to get you in contact with different Rwandan agencies and media outlets
Get in contact with Ambassador Anwarul Chowdhry
Create letters to be given at the First Ladies Summit
Personalized & typed, hand-written names on the envelopes
Should contact the embassy before this event (June 28th)
Do not ask for money in these letters!
Emphasize that their presence will make the event more meaningful
Include that Mayor Cory Booker will be in attendance
Also include a letter for the UNESCO Ambassador
Can also make promo cards to hand out to the audience
Look into prices of flags for the flag-raising. Should have 2 flags
Also discussed the possibility of creating a scholarship program for students who would like to attend the International Model UN Summer Camp next year.
Many Thanks to these who managed to attend the Meeting yesterday, June 11 at Baruch College
Thank you Miss Guinea USA, 2012 Kadiatou D. Fadiga
Thank you Mr. Wale Idris , Director of Research and Strategy at African views
Thank you Mr. Thaddeus
Thank you Mr. Stanley
Thank you my Sweaty heart our intern Safia Latifa FOR being able to attend the meeting and ready to produce this wonderful meeting note, you are the best.
Thank you to Baruch College / Small business Administration to provide for us the space for the meeting
Many thanks to Myself, Marie Claudine MUKAMABANO, for finding the space, organizing ,inviting every body and coordinating
Marie Claudine MUKAMABANO
Rwandan genocide orphan- survivor
Ambassador for Peace Award winner 2010
Humanitarian Award winner 2012
Founder/CEO of Why do I exist
KUKI NDIHO RWANDA ORPHANS SUPPORT PROJECT
Tel: 347 465 4045
Marie Claudine MUKAMABANO, a genocide orphan survivor has received recognition from the Assembly of the State of New York for turning a life of hardship into one of Leadership and Advocacy for Founding KUKI NDIHO RWANDA ORPHANS SUPPORT PROJECT